Whether you run lorries, tour vans, school buses or rent-a-car vehicles, each vehicle is a small business of its own. It earns hire income and spends on fuel, tyres, repairs, insurance and the driver. Without a system, it's hard to know which vehicles really make money.
Bookings and hires
A good system shows which vehicles are free on which dates, records each hire with the customer, route, start and end meter readings, and calculates the bill from your rates: per day, per kilometre, waiting time and extra hours.
Drivers
- Driver details, licence expiry and contact
- Trips per driver and driver payments or batta
- Advances given to drivers and how they were settled
Fuel and maintenance
- Every fuel fill with litres, cost and meter reading
- Fuel consumption per vehicle, so unusual use stands out
- Service schedules by kilometres or date
- Repairs, tyres and parts with supplier and cost
Documents that expire
Revenue licences, insurance, emission tests and permits all have dates. The system should warn you before they expire, not after a vehicle is stopped on the road.
Profit per vehicle
The most valuable report: income minus all costs for each vehicle, each month. It shows which vehicles to keep, sell or replace.
Mobile app for drivers
Drivers can enter trips, meter readings, fuel and photos of bills from a phone, so the office doesn't wait for paper.
How Tecrosoft can help
Our fleet & vehicle hire system covers hire bookings, trip records, drivers, fuel and expenses, reminders and profit per vehicle, with a driver app. Book a free demo and we'll set it up with a few of your vehicles.
Talk to a Sri Lankan software team
Free demo, advice in Sinhala or English, and setup with your own data.